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PurposeThe digitization of electronic document management (EDM) in the construction industry has become more common in nature with the evolution of technology. However, there are still some limitations in EDM in the common data environment which can be improved with the integration of blockchain technology. The purpose of this paper is to identify the limitations of the current EDM system in the construction industry, to determine the potential of blockchain in improving the EDM system in the construction industry and challenges towards blockchain-based EDM.Design/methodology/approachSemi-structured interviews were conducted with nine (9) respondents with background from the construction industry and blockchain expertise. Content analysis was used to analyze the primary data.FindingsCurrent EDM system in the construction industry possessed limitations such as system maturity, high cost, slow adoption of technology and security concerns. Blockchain is able to make improvements in the current EDM system in terms of data integrity, data tracking, data immutability, data security, data trustability, and data accountability. Several challenges such as costs, blockchain scalability and industry knowledge, industry culture and hardware need to overcome prior blockchain-based EDM systems can be widely applied in the construction industry.Originality/valueThe research findings provide insight on future EDM in the construction industry and aids future research in this field.

In the information age, electronic documents (e-documents) have become a popular alternative to paper documents due to their lower costs, higher dissemination rates, and ease of knowledge sharing. However, digital copyright infringements occur frequently due to the ease of copying, which not only infringes on the rights of creators but also weakens their creative enthusiasm. Therefore, it is crucial to establish an e-document sharing system that enforces copyright protection. However, the existing centralized system has outstanding vulnerabilities, and the plagiarism detection algorithm used cannot fully detect the context, semantics, style, and other factors of the text. Digital watermark technology is only used as a means of infringement tracing. This paper proposes a decentralized framework for e-document sharing based on decentralized autonomous organization (DAO) and non-fungible token (NFT) in blockchain. The use of blockchain as a distributed credit base resolves the vulnerabilities inherent in traditional centralized systems. The e-document evaluation and plagiarism detection mechanisms based on the DAO model effectively address challenges in comprehensive text information checks, thereby promoting the enhancement of e-document quality. The mechanism for protecting and circulating e-document copyrights using NFT technology ensures effective safeguarding of users’ e-document copyrights and facilitates e-document sharing. Moreover, recognizing the security issues within the DAO governance mechanism, we introduce an innovative optimization solution. Through experimentation, we validate the enhanced security of the optimized governance mechanism, reducing manipulation risks by up to 51%. Additionally, by utilizing evolutionary game analysis to deduce the equilibrium strategies of the framework, we discovered that adjusting the reward and penalty parameters of the incentive mechanism motivates creators to generate superior quality and unique e-documents, while evaluators are more likely to engage in assessments.

Develops an outline of existing standards and good practice guidelines that are used internationally by records management professionals to manage digital records. Demonstrates how different terms such as Electronic Records Management Systems, Electronic Document Management Systems, Electronic Document and Records Management Systems and Enterprise Content Management have been used without much clarity on how these terms relate to each other, and proposes a clarification framework. Source: National Library of New Zealand Te Puna Matauranga o Aotearoa, licensed by the Department of Internal Affairs for re-use under the Creative Commons Attribution 3.0 New Zealand Licence.

Electronic documents are becoming increasingly popular in various industries and sectors as they provide greater convenience and cost-efficiency than physical documents. PDF is a widely used format for creating and sharing electronic documents, while HTML is commonly used in mobile environments as the foundation for creating web pages displayed on mobile devices, such as smartphones and tablets. HTML is becoming a more critical document format as mobile environments have been raised as the primary communication channel nowadays. However, HTML does not have the standard content integrity feature, and an electronic document based on HTML consists of a set of related files. Therefore, it has a vulnerability in terms of reliable electronic documents. We have proposed Document HTML, a single independent file with extended meta tags, to be a reliable electronic document and Chained Document, a single independent file with a blockchain network to secure content integrity and delivery assurance. In this paper, we improved the definition of Document HTML and researched certified electronic document intermediaries. Additionally, we designed and validated the electronic document distribution service using Enhanced Document HTML for real usability. Moreover, we conducted experimental verification using a tax notification electronic document, which has one of the top distribution volumes in Korea, to confirm how Document HTML provides a content integrity verification feature. Document HTML can be used in an enterprise that must send a reliable electronic document to a customer with an electronic document delivery service provider.

Purpose Documentation plays a key role in navigating the costs of construction projects. Traditional document management systems (TDMS) used in developing countries, however, hinder the achievement of expected cost targets. Although the electronic document management system (EDMS) has been implemented to improve documentation, the Sri Lankan construction industry has failed to effectively adapt to it. Hence, this study aims to provide strategies for the effective application of EDMS to the cost management of Sri Lankan mega construction projects. Design/methodology/approach This study uses a qualitative approach followed by 12 semi-structured expert interviews. Quantity surveying experts were selected through judgemental sampling. Manual content analysis was used to analyse the data. Findings The EDMS is more suitable for megaprojects than traditional methods of documentation in terms of functionality, neutrality, interoperability, space, reversibility and delivery speed. However, there are contradictory views about cost and security. Furthermore, five transitional challenges of EDMS have been identified under the three key themes of cost, stakeholder perception and technical difficulties. Four reasons were also identified as causing these five challenges. Seven suggestions were made to deal with these transitional challenges and three key feasible solutions for the Sri Lankan construction industry regarding the EDMS were identified. Development of Sri Lankan software with low initial cost was highlighted as the most feasible solution. Originality/value This is a novel study to investigate the applicability of EDMS to cost management mechanisms of megaprojects in Sri Lanka. The findings reveal transitional challenges and appropriate feasible solutions for EDMS adaptation. This can be applied to the cost management of megaprojects in other developing countries as well.

The current study critically examines the factors affecting government employees' acceptance of electronic document management systems (EDMS) in the public sector of the state of Sabah. The study seeks to identify current trends characterizing employees' attitudes toward EDMS usage, as well as the ability of government organizations for launching EDMS initiatives. Both quantitative and mixed methods were used to explore the objectives of this research. A survey was administered to 441 individuals who work at government organizations in the state of Sabah. The unified theory of acceptance and use of technology (UTAUT) model served as the study's theoretical framework. Results show that the state's public sector is ready for implementing EDMS initiatives. Further, all eight hypotheses related to the technology were confirmed by the research. In particular, it was found that performance expectancy, effort expectancy, facilitating conditions, social factors, and an attitude towards the technology could predict the variation in behavioral intentions related to technology use.

Automated information retrieval and servicing systems are a priority demand system in today's businesses to ensure instantaneous customer satisfaction. The chatbot system is an incredible technological application that enables communication channels to automatically respond to end-users in real-time and 24 hours a day. By providing effective services for retrieving information and electronic documents continuously and automating the information service system, the coronavirus disease (COVID-19) is challenging to promote graduate school programs, update news, and retrieve student information in this era. This article discusses automated information retrieval and services based on the architecture, components, technology, and experiment of chatbots. The chatbot system's primary functions are to deliver the course and contact information, answer frequency questions, and provide a link menu to apply for our online course platform. We manage the entire functional process of gathering course information and submitting an application for a course online. The final results compare end users' perceptions of chatbot system usage to onsite services to ensure that the chatbot system can be integrated into the university's information system, supporting university-related questions and answers. We may expand our chatbot system's connection to the university's server to provide information services to students in various informative areas for future research.

Purpose The purpose of this study was to investigate the adoption and use of electronic document and records management system (EDRMS) in the public service in Namibia and Zimbabwe with the aim of establishing barriers and enablers, and best practices which each country could adopt from the other. Design/methodology/approach This multi-case study was informed by an interpretivist paradigm. Qualitative in nature, the study applied face-to-face interviews as the data collection method, supplemented by documents analysis. The study population was Namibia and Zimbabwe’s public sectors with units of analysis, being the governments’ ministries, offices and agencies which have implemented EDRMS. Findings The paper provides the state of EDRMS implementation in Namibia and Zimbabwe. It establishes how the two countries have implemented EDRMS and factors that have contributed to the success/failure of the implementation in both countries. Originality/value The paper is a response to the need for further research studies on the implementation of EDRMS in various countries.

Digital document is a form of information that can be transmitted over a digital channel. Public key cryptosystem such as ElGamal may provide secure transmission of digital document. However, securing a large document in .docx extension, it is usually not efficient to use public key cryptosystem directly, since the ciphertext generated is usually much larger than the original document itself, making it difficult to transmit. In this research, this problem is avoided by using a scheme called hybrid cryptosystem. A combination of ElGamal algorithm and RC4-P1 cipher will be used to perform the hybrid cryptosystem scheme for data security. The RC4-P1 cipher is the latest variant of RC4 cipher and relatively shorter time to do the encryption and decryption process, but only by using single-key.

This research introduces an algorithm for signing and verifying digital signatures on electronic official documents to establish the authenticity of a person's identification. The proposed method focuses on minimizing processing. The process begins by converting the electronic document into a digital image. The image is converted into a black-and-white format to reduce the quantity of detail. Then, only specific regions containing handwritten data are extracted for processing. In fact, the proposed method effectively chooses and handles only the black pixels in the extracted image parts. Additionally, the verification process utilizes the best equations, including Chinese remainder theorem, to further optimize processing time. The experimental results are separated into two sections. The first phase involves determining the average duration of the entire system using the proposed method, which falls within the range of 33-35 seconds. The second part is the comparison between the proposed method (utilizing data extraction from selected black pixels) and a method processing all pixel data for verification. The result shows that the proposed method demonstrates a substantial reduction in processing time. Furthermore, the proposed method significantly provides reliable identity verification even though only a small portion of the pixel data is extracted.