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Stvaratelji gradiva u Hrvatskoj sve više počinju raditi s izvorno digitalnom i digitaliziranom dokumentacijom te prelaze s datotečnih sustava na dijeljenim mapama (engl. file system) na sustave za upravljanje digitalnom dokumentacijom. Prelazak na takve sustave nije lagan proces zbog potrebe integracije s postojećim aplikacijama i mnogim drugim rješenjima koja omogućuju rad s dokumentacijom. Novo okruženje donosi prednosti i izazove za stvaratelje i nadležne arhive. Ovim se radom elaboriraju prednosti koje stvaratelj može postići kvalitetnom implementacijom sustava, ali i ističu izazovi na koje bi stvaratelji i arhivi trebali odgovoriti.

Since its inception in 1952, shortly after the founding of the People’s Republic of China, and continuing up to 2022, China’s archival higher education has traversed a remarkable 70-years journey. This period has witnessed the emergence of the world’s largest higher education system in archival studies, offering programs from bachelor’s to doctoral levels. This paper traces the origins and evolution of archival higher education in China, providing a nuanced exploration that segments this journey into four phases: foundation and early development (1952–1966), disruption and suspension (1966–1978), recovery and expansion (1978–1998), and advancement and transformation (1998–2022). Furthermore, this study reveals that China’s archival higher education is characterized by distinctive features, including a deep influence from the socio-political environment, Renmin University’s pioneering role at the forefront, the significance of undergraduate education as both the starting point and an important component, and the strategic leadership and coordination provided by the Archival Higher Education Steering Committee. These elements differentiate China’s archival education from that of many other nations, showcasing a development trajectory that is distinctly Chinese. Moreover, this paper emphasizes the critical need for archival education to remain responsive to both domestic imperatives and international trends. China’s archival education narrates a compelling story of adaptation, innovation, and national pride, offering valuable lessons on educational evolution in a rapidly changing global landscape. By highlighting these aspects, this paper aims to enrich the discourse on archival education, demonstrating how it can flourish amidst shifting socio-political dynamics and emerging global challenges.

Emerging Standards for Enhanced Publications and Repository Technology serves as a technology watch on the rapidly evolving world of digital publication. It provides an up-to-date overview of technical issues, underlying the development of universally accessible publications, their elemental components and linked information. More specifically it deals with questions as how to bring together the communities of the Current Research Information Systems (CRIS) and the Common European Research Information Format (CERIF). Case studies like EGEE, DILIGENT and DRIVER are analyzed, as well as implementations in projects in Ireland, Denmark and The Netherlands. Interoperability is the keyword in this context and this book introduces to new standards and to concepts used in the design of envelopes and packages, overlays and feeds, embedding, publishing formats and Web services and serviceoriented architecture. It is a must-read for quick and comprehensive orientation.

Following the February 2022 invasion of Ukraine by Russia, millions of refugees have fled Ukraine for safety in neighbouring countries, including Poland. This movement of people has been facilitated by, and has produced, documentation that will have significant afterlives as evidence and memory. The records refugees have carried with them, the records they have made during flight, and the records created in their encounters with states and communities beyond their homeland, will be important in the prosecution of war crimes, the reconstruction of events, the reconstitution of communities and the protection of rights and entitlements. This article sets out the findings of a pilot study into the documentary experiences of Ukrainian refugees in Poland. Interviews conducted by and with Ukrainian refugees consider the removal of records, the documentation of the refugee experience, the documentary requirements of border crossings, and the informational requirements of life beyond the border. Although drawing on a limited study population, the research surfaces some significant issues related to the preservation of memory and culture, exclusionary and hostile government information systems, and research ethics. This article could help to inform archival solidarity with Ukraine; it underscores the need for trauma-informed archival research and practice; and finally suggests the need for a person-centered approach to this work.

In 2013, the authors of this article and their colleague Gavan McCarthy published Stories in Stone: an annotated history and guide to the collections of Ernest Westlake (1855–1922). The guide provided contextual information and digital access to the entire paper archives relating to the three large stone collections formed by Westlake during his lifetime: French and English geological specimens housed in the Oxford University Museum of Natural History from 1924, and a collection of Tasmanian Aboriginal stone tools stored in the Pitt Rivers Museum since 1923. The Tasmanian collections, formed by Westlake from 1908 to 1910, are highly significant to the Palawa (or Pakana or Tasmanian Aboriginal) community because they include objects made by ancestors, and words spoken by ancestors to Westlake and recorded in his field notebooks. Stories in Stone was created to improve access to Westlake’s Tasmanian collections for the Palawa community with whom author Rebe Taylor had worked closely since 1999. Nonetheless, the structural and technical design of Stories in Stone was not Palawa-led. It was driven by Australian and international archiving standards; by stipulations set out by the collecting institutions; and by the stories of collecting and subsequent scholarship on the collections. In 2023, Stories in Stone is offline, and the authors are planning a relaunch. This time they aim to reach beyond their original aim of providing archival access to the Palawa community, and work with Palawa community to co-design how that access is delivered. This consultative work will be done at the University of Tasmania, where Palawa advisors and other Indigenous scholars have been integral to developing international Indigenous data sovereignty principals. This article precedes those formal discussions and thus offers a timely reflection on the original aims and design of Stories in Stone as well as an extensive analysis of broader changes in the management and dissemination of First Nations collections and culture. Such changes include: international human rights frameworks; movements supporting data and archival sovereignty; co-designed archival technologies; and increased focus on archives as process not merely product. These developments will lay the foundations for the next version of Stories in Stone, which aims to go beyond access, scholarship, and standards by helping to facilitate First Nations’ aspirations for dignity, sovereignty, and self-determination.

PurposeThis paper considers how knowledge has been organized about museum objects and belongings at the Museum of Anthropology, in what is now known as British Columbia, and proposes the concept of historical or provenance warrant to understand how cataloguing decisions were made and are limited by current museum systems.Design/methodology/approachThrough interviews and archival research, we trace how cataloguing was done at the museum through time and some of the challenges imposed by historical documentation systems.FindingsReading from the first attempts at standardizing object nomenclatures in the journals of private collectors to the contemporary practices associated with object documentation in the digital age, we posit that historic or provenance warrant is crafted through donor attribution or association, object naming, the concept of geo-cultural location and the imposition of unique identifiers, numbers and direct labels that physically mark belongings.Originality/valueThe ultimate goal and contribution of this research is to understand and describe the systems that structure and organize knowledge, in an effort to repair the history and terminologies moving forward.

The scientific exchange correspondence of the Dundo Museum Biology Laboratory (Angola), included in the archive of António de Barros Machado (1912–2002) and Dora Lustig (1907–1986), constitutes a valuable repository of information for the history of contemporary science, particularly in the field of natural sciences—botany, entomology, mammals, ornithology, primates, reptiles, termites, zoogeography, zoology—and of biology. This paper describes the application of the Records in Contexts model to the correspondence collection, with the aim of representing two realities: its production context and the relationships between scientists. The exploration of the model sought to understand its fundamentals and, simultaneously, model the information, starting by identifying the entities, attributes and relations needed for the collection representation scheme. This study resulted in a modelling exercise of the relations between 11 correspondents and the director of the Dundo Museum Biology Laboratory, Barros Machado, regarding the work on the museum collections which culminated in the publication of scientific articles in Publicações Culturais da Companhia de Diamantes de Angola [Cultural Publications of the Diamond Company of Angola]. In the future, it is proposed to apply the same scheme to the description of the remaining scientists in the epistolary collection.

This article presents survey results examining the design and implementation of recordkeeping systems for organizations supporting conflict-affected individuals displaced from their homes, lands, and property (HLP). The study highlights the potential of digital systems to overcome limitations of legacy HLP recordkeeping, but also addresses the risks associated with technology in vulnerable contexts. Emphasizing the connection between records and personal identity, the authors advocate for recordkeeping systems that consider the needs, rights, and dignity of displaced people. Drawing on participatory and rights-based approaches, a framework for supporting HLP claims through system design is proposed. The findings offer insights into tailoring such an approach for conflict-affected contexts, stressing the importance of technological upgrades and careful design considerations to prevent harm. The article aims to contribute to the development of effective recordkeeping systems for displaced populations, calling for further research and collaboration in this field.

Homeless services systems provide unhoused individuals access to emergency shelter, subsidized housing, and other life-sustaining resources. In this paper, we present a qualitative study that draws on the experiences of fifteen social service workers to examine how recordkeeping practices sustain homeless services systems and unite a tangled web of institutions and actors, including public housing systems, nonprofit agencies, and local governments. We address the following research questions: How is the infrastructure of homeless services sustained by recordkeeping? How are social service workers affected by increasing recordkeeping demands? In what ways do social service workers work against or ‘find the play’ in this system? To address these questions, we collected interviews and conducted artifact walkthroughs with our study participants. We analyzed the data using an infrastructural lens and found that current recordkeeping practices within homeless services systems comprise an \"infrastructure of last resort\" that functions logistically, prioritizing efficiency and speed. We also found that social service workers “speak back” to logistification by making the homeless services infrastructure more legible to their unhoused clients through mediation and acts of translation that help to produce better resource outcomes. Our findings show how structuring recordkeeping in ways that privilege efficiency and speed disrupts social service work and interferes with social service workers’ ability to provide care for vulnerable individuals facing life-altering and life-threatening hardships.

To date, definitions of participatory archiving or participatory recordkeeping have been elusive. The use of the single term ‘participatory’ for disparate and seemingly contradictory activities raises a number of definitional and practical issues. This paper is an attempt to address these issues by describing the various manifestations of such engagement in terms of a consistent framework; answering Huvila’s call for “a model of different degrees of participation in archival contexts” ( 2011 , p. 1). Literary warrant was employed to explore models of participatory recordkeeping, and the ‘ladder of participation’ approach was shown to have a number of shortcomings when applied to recordkeeping informatics. This linear, meta-narrative approach was rejected in favour of a continuum approach to modelling participation. Based on the Records Continuum Model, a Participatory Recordkeeping Continuum Model is proposed that describes the distanciation of participants from the activities represented by records. A number of examples of participatory engagement reported in the literature including community archiving, Archive 2.0 initiatives, traditional researcher engagement, and participatory recordkeeping were examined and successfully described using the model. The paper concludes that any treatment of participatory engagement with records that attempts to solve problems of severe disenfranchisement requires a continuum approach—the Records Continuum Model to deal with the complexity of records and a Participatory Recordkeeping Continuum Model to understand the complexity of participatory agency. The Participatory Recordkeeping Continuum Model can be used to not only situate existing literature, projects, and systems, but to determine future system requirements for participatory engagement.