Journal Article

Impact of Financial Incentives on Electronic Health Record-Driven Recruitment of Underrepresented Communities in Research: Randomized Controlled Trial

Fiala, Mark, Ping, Christina, Davis, Andrew A, Gema, Waishun, Ademuyiwa, Foluso

2026

Overview

Progress in clinical trial research depends on effective recruitment to ensure adequate sample sizes and generalizability of results. Electronic health record (EHR)-based recruitment has been suggested as a potential method to address historical imbalances in trial populations, including underrepresentation of certain racial and ethnic groups. However, disparities in EHR portal uptake and use exist, particularly among these same underrepresented groups. Thus, we hypothesized that EHR-driven recruitment for research may continue to exacerbate these dynamics. In this study, we evaluated whether a financial incentive improved response rates to recruitment messages delivered through an EHR portal in an equitable fashion. A random sample of 1200 patients with diagnoses of breast, colorectal, prostate, or lung cancer and active EHR patient portal accounts received an automated recruitment message for a fictitious cross-sectional survey study, \"The Social Aspects of Cancer Care,\" via their EHR portal. Two strata of patients were sampled, those who identified as non-Hispanic White individuals (n=600, 50%) and those who identified as part of a historically underrepresented racial or ethnic group (n=600, 50%), and randomized to receive an offer of a US $20 monetary incentive (n=400, 33.3%) or no incentive (n=800, 66.7%). Patients were given 14 days to respond. Overall, 39.3% (471/1200) of participants viewed the recruitment message, and 13.3% (159/1200) responded that they were interested. Response rates were higher (P<.001) among non-Hispanic White patients (108/600, 18%) than among African American or Black patients (32/456, 7%) and members of other racial or ethnic groups (18/144, 12.5%). Older patients (≥65 years) were less likely to view the recruitment message (244/720, 33.9% vs 230/480, 47.9%; P=.001) and respond (72/720, 10% vs 82/480, 17.1%; P=.002). Sex was not significantly associated with viewing the message or response outcomes (P=.45 and P=.19, respectively). No differences were observed in response rate for the incentive cohort compared to the cohort with no incentive (60/400, 15% vs 96/800, 12%; P=.21). Patients with cancer who identify as part of a historically underrepresented group were less likely to view and respond to recruitment messages for research studies through their EHR patient portal. Age was also found to significantly impact engagement, with older patients less likely to view and respond. Finally, a modest US $20 financial incentive was not found to significantly impact patient engagement.

• Publisher: Journal of Medical Internet Research,JMIR Publications Inc
• Subject: African Americans / Aged / Clinical trials / Cross-Sectional Studies / Demographics of Users, Social & Digital Divide / Economic incentives / Electronic Health Records / Electronic records / Electronic/Mobile Data Capture, Internet-based Survey & Research Methodology / Female / Humans / Lung cancer / Male / Medical records / Medical research / Medicine, Experimental / Middle Aged / Minority Groups / Motivation / Original Paper / Patient Portals / Patient Selection / Personal Health Records, Patient-Accessible Electronic Health Records, Patient Portals / Product development / Recruiting / Recruitment of Research Participants / Social aspects