Journal Article

The integration of barcode scanning technology into Canadian public health immunization settings

Quan, Sherman D., Samanani, Salim, Pereira, Jennifer A., Hamid, Jemila S., Kwong, Jeffrey C., Van Exan, Robert, Malawski, Jeffrey, Finkelstein, Michael, Quach, Susan, Diniz, Amanda Jane

2014

Overview

•We compared barcode scanning of vaccines with manual electronic approaches.•Barcode scanning led to more accurate immunization records.•Barcode scanning was equally or more efficient than manual methods.•Users had generally positive perceptions of this technology.•More sensitive scanners and improved barcode readability may facilitate adoption. As part of a series of feasibility studies following the development of Canadian vaccine barcode standards, we compared barcode scanning with manual methods for entering vaccine data into electronic client immunization records in public health settings. Two software vendors incorporated barcode scanning functionality into their systems so that Algoma Public Health (APH) in Ontario and four First Nations (FN) communities in Alberta could participate in our study. We compared the recording of client immunization data (vaccine name, lot number, expiry date) using barcode scanning of vaccine vials vs. pre-existing methods of entering vaccine information into the systems. We employed time and motion methodology to evaluate time required for data recording, record audits to assess data quality, and qualitative analysis of immunization staff interviews to gauge user perceptions. We conducted both studies between July and November 2012, with 628 (282 barcoded) vials processed for the APH study, and 749 (408 barcoded) vials for the study in FN communities. Barcode scanning led to significantly fewer immunization record errors than using drop-down menus (APH study: 0% vs. 1.7%; p=0.04) or typing in vaccine data (FN study: 0% vs. 5.6%; p<0.001). There was no significant difference in time to enter vaccine data between scanning and using drop-down menus (27.6s vs. 26.3s; p=0.39), but scanning was significantly faster than typing data into the record (30.3s vs. 41.3s; p<0.001). Seventeen immunization nurses were interviewed; all noted improved record accuracy with scanning, but the majority felt that a more sensitive scanner was needed to reduce the occasional failures to read the 2D barcodes on some vaccines. Entering vaccine data into immunization records through barcode scanning led to improved data quality, and was generally well received. Further work is needed to improve barcode readability, particularly for unit-dose vials.

• Publisher: Elsevier Ltd,Elsevier,Elsevier Limited
• Subject: Alberta / Allergy and Immunology / Applied microbiology / Automatic data processing / Automatic Data Processing - instrumentation / Automatic Data Processing - methods / Bar codes / barcoding / Biological and medical sciences / Canada / Community involvement / computer software / Electronic Health Records / Feasibility Studies / First Nations / Fundamental and applied biological sciences. Psychology / Human / Humans / Immunization / Immunization Programs / Influenza / information systems / Medical research / menu planning / Microbiology / nurses / Ontario / Patient safety / Public health / Qualitative analysis / readability / Vaccination - standards / Vaccines / Vaccines, antisera, therapeutical immunoglobulins and monoclonal antibodies (general aspects)